Privacy policy

Thank you for visiting our website and for your interest in innOsci and our activities. We take the protection of your personal data seriously and want you to feel safe and comfortable regarding the transfer of your data in case of a membership, the promotion of our work, the (online) registration for our events as well as as as a visitor of our internet pages. Our employees are bound to data secrecy according to the EU Data Protection Basic Regulation (EU-DSGVO) and are regularly trained in the areas of data protection and data security. In the following we would like to show you how we protect your data and what it means for you when you use our (online) offers.

Name and address of the person responsible and the data protection officer

The responsible person in terms of the Data Protection Basic Regulation and other national data protection laws of the member states as well as other data protection regulations is the:

Stifterverband für die Deutsche Wissenschaft e.V.

Barkhovenallee 1
45239 Essen

The data protection officer of the responsible person is:
TÜV Information Technology GmbH
TÜV NORD Group
IT Security, Business Security & Privacy

Langemarckstraße 20
45141 Essen

Phone: 0201 – 8999-461
Fax: 0201 – 8999-666
E-mail: privacyguard@tuvit.de

General data processing

Scope of processing personal data

As a matter of principle, we collect and use personal data of our users only to the extent necessary to provide a functional website and our contents and services. The collection and use of personal data of our users is regularly only carried out with the consent of the user. An exception is made in those cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.

Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for processing of personal data, Art. 6 para. 1 lit. a EU Data Protection Basic Regulation (DSGVO) serves as the legal basis for the processing of personal data.

When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b EU-DSGVO serves as the legal basis. This also applies to processing operations necessary for the performance of pre-contractual measures. Insofar as processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 para. 1 lit. c EU-DSGVO serves as the legal basis. If the processing is necessary to safeguard a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the person concerned do not outweigh the former interest, Art. 6 para. 1 lit. f EU-DSGVO serves as the legal basis for the processing.

Data deletion and storage duration

The personal data of the person concerned will be deleted or blocked as soon as the purpose of the storage no longer applies. Furthermore, data may be stored if this has been provided for by the European or national legislator in EU ordinances, laws or other regulations to which the person responsible is subject. Data will also be blocked or deleted when a storage period prescribed by the above-mentioned standards expires, unless there is a need to continue storing the data for the purpose of concluding or fulfilling a contract.

Provision of the website and creation of log files

Description and scope of data processing

Whenever our website is called up, our system automatically collects data and information from the computer system of the calling computer.

The following data is collected:

Information about the browser type and version used the user’s operating system
the Internet service provider of the user
the IP address of the user
Date and time of access
Websites from which the user’s system accesses our website
Websites that are called up by the user’s system via our website

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f DSGVO.

Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session. The storage in log files is done to ensure the functionality of the website. In addition, the data serves us to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. These purposes also include our legitimate interest in data processing in accordance with Art. 6 Par. 1 lit. f DSGVO.

Duration of storage

The data will be deleted as soon as they are no longer necessary for the purpose of their collection. In the case of the collection of data for the provision of the website, this is the case when the respective session is ended. In the case of storage of data in log files, this is the case after seven days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or alienated so that an assignment of the calling client is no longer possible.

Possibility of objection and removal

The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. There is therefore no possibility of objection on the part of the user.

Usage of Cookies

Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. If a user calls up a website, a cookie can be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.

 

We use cookies to make our website more user-friendly. Some elements of our website require the calling browser to be able to be identified even after a page change. The following data is stored and transmitted in the cookies:

 

– Entered search terms

– Frequency of page views

– Use of website functions

 

The user data collected in this way is pseudonymized by technical precautions. It is therefore no longer possible to assign the data to the calling user. The data is not stored together with other personal data of the users.

Legal basis for data processing

The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f DSGVO.

Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these it is necessary that the browser is recognized even after a page change. These purposes also include our legitimate interest in the processing of personal data in accordance with Art. 6 para. 1 lit. f DSGVO.

Storage duration, possibility of objection and removal

Cookies are stored on the user’s computer and transmitted by the user to our site. Therefore, you as a user have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that not all functions of the website can be used to their full extent.

Newsletter

Description and scope of data processing

The newsletter is sent out based on a registration of the user on the website. On our website there is the possibility to subscribe to free newsletters. When registering for the newsletter, the data from the input mask is transmitted to us. Transmitted at this point are the e-mail address, the IP address of the calling computer as well as the date and time of registration, further information, comments and messages that you send us in the context of individual projects (for example innOsci). For the processing of the data, your consent will be obtained during the registration process and reference will be made to this privacy policy. In connection with the data processing for the sending of newsletters, the data will not be passed on to third parties. The data will be used exclusively for sending the newsletter.

Legal basis for data processing

The newsletter is sent out based on the user’s registration on the website. The legal basis for the processing of data after registration for the newsletter by the user is Art. 6 para. 1 lit. a DSGVO, if the user has given his consent.

Purpose of data processing

The collection of the user’s e-mail address is used to send the newsletter. The newsletter is sent out based on the user’s registration on the website. The collection of other personal data during the registration process serves to prevent misuse of the services or the e-mail address used.

Storage duration

The data will be deleted as soon as they are no longer necessary for the purpose of their collection. The user’s e-mail address is therefore stored for as long as the subscription to the newsletter is active. The newsletter is sent out based on the user’s registration on the website. The other personal data collected during the registration process is usually deleted after a period of seven days.

Possibility of objection and removal

The subscription to the newsletter can be cancelled by the user concerned at any time. For this purpose, there is a corresponding link in every newsletter.

Registration for (digital) event

Description and scope of data processing

InnOsci conducts part of its events online using the “Zoom” video conferencing system. To access this event you must first register. We have entrusted KIT UNITED SAS, 44 rue La Fayette 75009 Paris, and its web portal Hivebrite with the organizational and technical management of event registration. We have an order processing agreement with KIT UNITED SAS in accordance with Art. 28 DSGVO, which guarantees the security of your personal data during data processing.

As part of your registration for the event, we collect the following data:

– First and last name
– e-mail address
– Organization
– Sector
– Position (optional)

The data collection serves the sole purpose of granting you access to the event. Furthermore, for registered users of Hivebrite, we publish the abbreviation (first letter of the first name and first letter of the last name) and the photo (if deposited) of the registered users who participate in the event. You have the option as a registered user not to be displayed.
During the registration process, you expressly agree to this data collection.
Insofar as we record, edit and publish the event as an image and sound recording, we will inform you of this in advance and obtain your consent as part of the registration process. You can revoke this consent at any time with effect for the future. We will then ensure that you are no longer visible in the recording.
If you do not wish to be seen with your video image, we recommend that you turn off your video camera. You can prevent your name from being identified in the recording, e.g. in the chat or in the audio recording, by choosing a pseudonym instead of using your real name.

Legal basis for data processing

The legal basis for the data processing is Art 6 (1) lit a DSGVO, as you consent to the aforementioned data processing in the course of registering for the event.

Purpose of data processing

The data processing serves the implementation of our event. Insofar as the event is recorded and published, the data processing serves the public relations of innOsci and Stifterverband.

Event tool Zoom

For the implementation of the online event, we use the software of the video conferencing provider Zoom, with whom we have a data processing contract in accordance with Art. 28 DSGVO. You can find more information about the processing of your data by the provider in the privacy policy of Zoom.

Duration of storage

The personal data of the data subject shall be deleted or blocked as soon as the purpose of the storage ceases to apply.

Contact form and e-mail contact

Description and scope of data processing

On our website there is a contact form which can be used for electronic contact. If a user takes this opportunity, the data entered in the input mask will be transmitted to us and stored. These data are:

 

– name, first name

– e-mail address

– IP address of the user

– Date and time of registration

 

For the processing of the data, your consent will be obtained during the sending process and reference will be made to this privacy policy. Alternatively, it is possible to contact us via the provided e-mail address. In this case, the user’s personal data transmitted with the e-mail will be stored. In this context, it does not pursue the transfer of data to third parties. The data will be used exclusively for processing the conversation.

Legal basis for data processing

The legal basis for the processing of the data is Art. 6 para. 1 lit. a DSGVO if the user has given his consent. The legal basis for the processing of data transmitted in the course of sending an e-mail is art. 6 para. 1 letter f DSGVO. If the e-mail contact is aimed at the conclusion of a contract, the additional legal basis for processing is Art. 6 para. 1 letter b DSGVO.

Purpose of data processing

The processing of the personal data from the input mask serves us only to process the contact. In the case of contacting us by e-mail, this is also the necessary legitimate interest in the processing of the data. The other personal data processed during the sending process serves to prevent misuse of the contact form and to ensure the security of our information technology systems.

Storage Duration

The data will be deleted as soon as they are no longer necessary for the purpose of their collection. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is terminated when it can be concluded from the circumstances that the matter in question has been finally clarified.

Any additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

Possibility of objection and removal

The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case the conversation cannot be continued. The revocation of the consent and the storage is made by sending a note to the e-mail address datenschutzbeauftragter@stifterverband.de.

All personal data stored in the course of the contact will be deleted in this case.

Transfer of your data to third parties

To make our website as pleasant and convenient as possible for you as a user, we occasionally use the services of external service providers. In the following you have the opportunity to inform yourself about the data protection regulations for the application and use of the services and functions used, in order to be able to exercise your rights with the service providers if necessary.

Social Media

We partly use social plugins or share functions on our website. These plugins allow you to share content and pictures on Twitter and Linkedln with other people. We make sure that your user data is only transferred if this is desired. If you are logged in to your respective account and use our share functions, you can link the content of our pages on your profile. In this case, the respective provider can assign your visit to our website to your user account. We have no influence on the amount of data that is transferred to the social networks in this process. For more information on the privacy policies of the individual providers, please refer to the privacy statements of Twitter and LinkedIn.

Visualization Tool Kumu

For the visualization and classification of data we sometimes embed maps from the mapping provider Kumu. No user data is passed on to the provider during viewing. For more information about the provider’s privacy policy, please refer to Kumu‘s privacy policy.

Analytics Tool Matomo

To collect analytics data about the use of our website, we use the analytics tool Matomo. We use the cookie-less tracking option, where no cookies are used, the data is not used for any purpose other than our analysis, visitors are not tracked across websites, and the fingerprints of each visitor are changed daily.
If you do not agree with the collection of your data via Matomo, please send us a message at innosci@stifterverband.de.
For more information about the provider’s privacy policy, please see Matomo‘s privacy policy.

You may choose to prevent this website from aggregating and analyzing the actions you take here. Doing so will protect your privacy, but will also prevent the owner from learning from your actions and creating a better experience for you and other users.

 

Rights of the data subject

If your personal data is processed, you are a data subject within the meaning of the DSGVO, and you have the following rights vis-à-vis the person responsible.

Right of access to information

You may request confirmation from the person responsible as to whether personal data concerning you is being processed by us.

If such processing has taken place, you can request information from the data controller about the following:

(1) the purposes for which the personal data are processed

(2) the categories of personal data which are processed;

(3) the recipients or the categories of recipients to whom the personal data concerning you have been or will be disclosed;

(4) the planned duration of the storage of the personal data concerning you or, if it is not possible to give specific details, criteria for determining the duration of storage;

(5) the existence of a right of rectification or erasure of personal data concerning you, a right to have the processing limited by the controller or a right to object to such processing;

(6) the existence of a right of appeal to a supervisory authority;

(7) any available information as to the origin of the data, if the personal data are not collected from the data subject;

(8) the existence of automated decision-making, including profiling, in accordance with Art. 22 (1) and (4) DPA and, at least in these cases, meaningful information about the logic involved and the scope and intended effects of such processing on the data subject.

 

You have the right to request information as to whether the personal data concerning you are being transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 DPA in connection with the transfer.

Right of rectification

You have the right to ask the data controller to correct and/or complete the data if the personal data processed concerning you is incorrect or incomplete. The data controller must make the correction without delay.

Right to limit processing

Under the following conditions, you may request the restriction of the processing of personal data concerning you:

(1) if you dispute the accuracy of the personal data concerning you for a period of time which enables the controller to verify the accuracy of the personal data

(2) if the processing is unlawful and you object to the deletion of the personal data and instead demand the restriction of the use of the personal data;

(3) the controller no longer needs the personal data for the purposes of the processing, but you need it for the purpose of asserting, exercising or defending legal claims; or

(4) if you have lodged an objection to the processing in accordance with Art. 21 Par. 1 DSGVO and it has not yet been established whether the legitimate reasons of the controller outweigh your reasons.

If the processing of personal data relating to you has been restricted, such data – apart from being stored – may be processed only with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.

If the restriction on processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

Right to deletion

Duty of deletion

You may demand that the person responsible for the data concerning you be immediately deleted, and the person responsible is obliged to delete such data immediately if one of the following reasons applies:

(1) the personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed

(2) You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a DSGVO and there is no other legal basis for the processing.

(3) You lodge an objection to the processing pursuant to Art. 21 para. 1 DSGVO and there are no legitimate reasons for the processing, or you lodge an objection to the processing pursuant to Art. 21 para. 2 DSGVO.

(4) The personal data concerning you have been processed unlawfully.

(5) The deletion of personal data concerning you is necessary to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject.

(6) The personal data concerning you have been collected in relation to information society services offered in accordance with Article 8(1) of the DPA.

 

Information to third parties

If the data controller has made public the personal data concerning you and is obliged to delete them in accordance with Art. 17 para. 1 DPA, he shall take reasonable measures, including technical measures, taking into account the available technology and the implementation costs, to inform data controllers who process the personal data that you, as a data subject, have requested them to delete all links to these personal data or copies or replications of these personal data.

 

Exceptions

The right to deletion does not exist insofar as the processing is necessary

(1) to exercise the right to freedom of expression and information;

(2) to comply with a legal obligation requiring processing under Union or national law to which the controller is subject or to perform a task carried out in the public interest or in the exercise of official authority vested in the controller;

(3) for archiving, scientific or historical research purposes in the public interest or for statistical purposes pursuant to Art. 89 para. 1 DPA, insofar as the law referred to in a) is likely to render impossible or seriously hamper the attainment of the objectives of such processing, or

(4) to assert, exercise or defend legal claims.

Right to information

If you have asserted the right to rectification, erasure or limitation of processing vis-à-vis the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification, erasure or limitation of processing, unless this proves impossible or involves a disproportionate effort.

You have the right, vis-à-vis the data controller, to be informed of these recipients.

Right to data transferability

You have the right to receive the personal data concerning you that you have provided to the data controller in a structured, common and machine-readable format. You also have the right to have this data communicated to another controller, without interference from the controller to whom the personal data has been communicated, provided that

(1) the processing is based on a consent pursuant to Art. 6 para. 1 letter a DSGVO or Art. 9 para. 2 letter a DSGVO or on a contract pursuant to Art. 6 para. 1 letter b DSGVO and

(2) the processing is carried out by means of automated procedures.

In exercising this right, you also have the right to obtain that the personal data concerning you be transferred directly from one controller to another controller, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this.

The right to data transferability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Right of objection

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you that is carried out pursuant to art. 6, paragraph 1, letter e or f of the DPA; this also applies to profiling based on these provisions.

The controller will no longer process the personal data concerning you unless he can demonstrate compelling reasons for processing which are worthy of protection and which outweigh your interests, rights and freedoms, or unless the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing, including profiling, insofar as it is related to such direct marketing.

If you object to processing for the purposes of direct marketing, the personal data concerning you will no longer be processed for those purposes.

You have the possibility to exercise your right of objection in relation to the use of information society services, without prejudice to Directive 2002/58/EC, by means of automated procedures involving technical specifications.

Right to revoke the declaration of consent under data protection law

You have the right to revoke your data protection declaration of consent at any time. Revocation of your consent does not affect the legality of the processing that has taken place on the basis of your consent until revocation.

Automated decision in individual cases including profiling

You have the right not to be subject to a decision based solely on automated processing – including profiling – which has legal effect on you or which significantly affects you in a similar way. This shall not apply if the decision

(1) is necessary for the conclusion or fulfillment of a contract between you and the person responsible,

(2) is authorised by Union law or the law of the Member States to which the person responsible is subject and that law contains appropriate measures to safeguard your rights and freedoms and your legitimate interests; or

(3) with your express consent.

However, these decisions may not be based on special categories of personal data according to Art. 9 para. 1 DSGVO, unless Art. 9 para. 2 lit. a or g applies and appropriate measures have been taken to protect rights and freedoms and your legitimate interests.

With regard to the cases referred to in (1) and (3), the data controller shall take reasonable measures to safeguard the rights and freedoms and your legitimate interests, which shall include at least the right to obtain the intervention of a person from the data controller, to express his point of view and to challenge the decision.

Right to appeal to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State in which you are resident, your place of work or the place of the alleged infringement, if you consider that the processing of personal data concerning you is in breach of the DPA.

 

The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and the results of the complaint, including the possibility of a legal remedy under Art. 78 DSGVO.

Status of our privacy policy: June 2020